Tips for a smooth move

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‘Pack room by room, label clearly and consistently’

It’s no secret moving is one of life’s most stressful events, but with proper planning and a few pro tips, it doesn’t have to be overwhelming.

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“Whether you’re upsizing, downsizing or relocating for a fresh start, the goal is the same: get your belongings safely from one home to another and settle in with minimal chaos,” says Effy Terry, founder of Organize That, professional organization services in the Greater Toronto Area.

The Certified Professional Organizer in Chronic Disorganization® and life transition coach offers the following steps to prepare for a move:

Have a plan and timeline. Create a basic timeline that outlines when to book movers, start packing, notify utilities and clean the home. “Breaking it down into smaller chunks makes it all feel more manageable,” she says.

Consider hiring professionals. “Don’t underestimate the value of professional packers and movers. Packing is an art, and experienced pros know how to wrap, box and transport your items to help them arrive in one piece,” Terry says. “You can also hire professional organizers to help you declutter, pack and unpack more efficiently and set up systems in your new home.”

Ensure your moving professionals are insured and experienced. “If something goes wrong – from damage to delays – you want peace of mind knowing you’re protected,” she says. “Don’t be afraid to ask for proof of insurance, references or examples of similar moves they’ve handled.”

Pack room by room. Whenever possible, avoid mixing items from different rooms in the same box. This will save you time once you start unpacking in the new place.

Label clearly and consistently. Use bold, easy-to-read labels on every box. Include the room it belongs to and a few key contents, such as ‘Kitchen – coffee maker, kettle, mugs.’ Pro tip: colour code your boxes with stickers or tape by room.

Declutter as you pack. Don’t pay to move items you no longer use or love. Moving is the perfect time to pare down and let go of what no longer serves you. As you pack, set aside items to donate, recycle or responsibly discard.

Take photos of electronics before unplugging. A quick snapshot of how your TV or Wi-Fi is connected can save major frustration when setting things up in your new home.

Pack a first-night suitcase for each person. Include keys, medications, important documents, phone chargers, a change of clothes, toiletries, a towel and other personal must-haves.

Don’t forget an essentials box. Keep toilet paper, snacks, a shower curtain, toiletries, some disposables for eating and cleaning supplies in an ‘Open first’ box.

IN YOUR NEW HOME

Set up one room first. Whether it’s the kitchen, bathroom or bedroom, getting one room fully functional creates a sense of calm right away and gives you a place to retreat from the chaos.

Use painter’s tape to label items with their destination. Stick a label on the back of your headboard (‘primary bedroom’) or under a lamp (‘living room’) so movers know where it goes without asking.

Unpack for function. Start by making spaces usable; you can fine-tune later. Focus first on what helps you live comfortably, such as kitchen basics, bathroom, work setup.

Use a whiteboard or checklist for post-move tasks. Track things like assembling furniture, hanging curtains or booking internet setup. A visual list can help reduce that “floating to-do list” feeling, Terry notes.

Pace yourself. “Moving is physically and emotionally demanding. It’s OK to take breaks, ask for help and spread things out over time, if possible,” she says. “Your well-being matters just as much as the boxes getting unpacked. Be gentle with yourself – your body and mind deserve care during big transitions.”

Effy Terry, founder of Organize That, offers tips on special moving considerations:

• Moving with children. Have a ‘first night’ box that includes comfort items like pyjamas, a favourite stuffed animal, books and snacks for each child. Try to keep routines consistent as much as possible, especially sleep and mealtimes, to help them feel secure. If possible, set up their room first so they have a familiar, calming space to settle into right away.
• Moving with seniors. This often requires extra time, patience and sensitivity. Start early and involve them in the planning process so they feel in control and heard. Allow space for reminiscing and decision-making, especially with sentimental items. Recreate familiar setups in the new home, like keeping the bedside table and photos arranged similarly.
• Moves involving accessibility needs. For individuals with mobility aids or medical equipment, the new space needs to be pre-reviewed for layout, access and setup. Planning routes, services and modifications in advance makes a big difference.
• Moving with pets. Try to maintain you pet’s usual routine as much as possible in the days leading up to the move. On moving day, keep them in a quiet, secure space away from the chaos or leave them with a trusted friend, sitter or boarding facility. Transport them in a familiar carrier with their favourite toy or blanket and ensure their tags and microchip information are up to date. At the new home, set up their space right away so they can settle in.